Onboarding your team

The way that you introduce the concept of time tracking to your team can impact how they are able to track time. There are many tips from Tracktime24 that can help you get your team onboard:

Provide them with the presentation

Although your workers may not want to have an additional meeting, it’s important to introduce them to these new tools. Everybody should be on the same page. It gives you a great opportunity to connect with your workers about their concerns and any questions that they may have.

Here are a few things that you up to talk about:

Understanding the benefits – You need to go over all of the reasons that tracking time is important. It’s a good idea to show invoices or sample reports that can help them understand this information.

Understanding their options – When they are going to start using this tool, they will likely do this in several different ways which may include the use of applications on the desktop or mobile devices, allowing them to use browser extensions that can integrate easily with the jobs that they are responsible for. This will ensure that they can track time and you can do this through educating them. You can also show them what would be best suited for their particular position and what they are most likely to benefit from.

Show them a timer – Logging time is something that must be done on a spreadsheet, and by introducing these concepts, it can help them out. You will want to show them how to stop and start the timer, something that they will assume will be very difficult to do. After they have tried this out, they will discover it’s very easy. By giving them a quick demo, they will understand the process.

Set a schedule

If they are able to maintain a consistent schedule, this can reduce the stress that they are likely feeling at their job. Also get them due dates for when the timesheets are due. Many of the organizations will choose Monday or Friday as that date. Once they are completed, you can then follow up with them to go over the information.

Don’t forget to tell them, during the week, to focus on time tracking. A Slack reminder might be the best way to do this. When you are having them learn how to use a tracking tool, you need to remember that it is advantageous for them to use the systems.

Create a legend

Tracking time is something that your team can do when they are working with a project, client, and they will discover how useful all of this is. For many people, they may not be clear as to what they should be tracking. Is this going to be for development or design? Perhaps they are trying to craft a blog post and if that is the case, do they need to use this for conceiving their content?

By creating a legend, you can show them how to complete each task and project. This will allow them to become more proficient when attending meetings or using emails. It’s a great way to show them that the tracking tool is going to help them with all of their new projects as well.

Assign accountability to somebody

In reality, when you start to track time, it’s possible that, every now and then, even your best teams are going to have some problems. You should give them reminders, from time to time, just to make sure they get everything done.

By making someone the accountable person for those they are responsible for, you can add this to their job description and see what happens. Therefore, by having one team member that is responsible, you can get feedback just from them, which is a fantastic way to get everyone engaged with the entire process suggests Justin Barrett.

Don’t neglect to consider new employees

If you have all of your questions answered, and the team witnessed a great presentation, not everybody is going to understand. This may include the new people that you have recently hired and they will need to go through this onboarding process. By sitting down with each of these individuals, perhaps just for 10 minutes or so, you can show them how to use the time tracking tool and also go over their responsibilities. If you have clearly communicated everything to them, including your expectations for their new job, they are likely to be more open to using this time tracking tool.

Get more tips for your career from PhDCareerGuide.com, e.g. 9 Alternative Careers for PhD Science Graduates.